Overheard: But I don’t DO “projects” how can I use Xtrant?
We understand the confusion, Xtrant is a project platform – and we call each of the workspaces you create in Xtrant a project, but if you think of Xtrant in broader terms – as a communication and collaboration platform, as an online file cabinet, as a knowledge repository, you’ll find all sorts of ways to use it. Because if you’ve ever written an email about it, collaborated with other people on it, shared a file for it, or made a task list for it, chances are, it’d make a great Xtrant project!
Here are some non-project ideas of how to use Xtrant:
1. Taking and Sharing Notes: At a conference or meeting, each team member can take notes on a different speaker or topic directly into a single Xtrant Project for easy reference. Use running notes for comments or questions about the meeting afterwards.
2. Brainstorming: Make an Xtrant project where members of a team can jot down their ideas as they come, instead of keeping a notebook or sending an email. By keeping the brainstorm on a single page, everyone stays in the loop, everyone’s voice is heard, and there is an easy-to-access idea archive.
3. Sharing News: Whether your team is researching a topic, or simply keeping up with relevant news, post links and upload articles in an Xtrant project. Questions, comments, and insights are easily accessible, and displayed right next to the post.
4. Recurring Files/Tasks: Monthly reports, recurring tasks, anything that uses a repeating template can be stored on an Xtrant project. Not only will your team have the blank template right at hand, but all the past projects are right there for your reference.
5. Event Coordinating: Milestones keep the team on track to get all tasks done on time, and team members know exactly who is responsible for what, and when and how things needs to get done. Addresses, shopping lists, contacts, lists attendees and sponsors are all kept in one place, and last minute changes or questions are communicated to the team in real time.
6. Education/Classes: Make a different project for each class, put all the due dates in at the beginning, and upload documents, articles and assignments. Your work load has never been so organized and easy to access!
7. Problem Solving: Behind schedule? Facing challenges with a team or a deadline? Talk it out on Xtrant, which keeps track of the facts and helps everyone communicate openly, while remaining accountable to themselves, the team, and the project.
8. Information Archive: Have an Xtrant project that serves as an information archive or library. By uploading documents and notes, information is easy-to-access for your entire team, and never stuck in an email or file long forgotten.
9. Goal Tracking: Set goals and review them periodically. Every quarter or every month, the team can review the goal-tracking Project and share ideas for staying on track, or address challenges that come up.
10. Responsibility Delineation: Sometimes it can be hard to keep track of who’s responsible for what. Creating a Project that explains each teammate’s responsibilities helps keep them accountable, and lets people know where to go if they have a question or idea. And, because a team’s responsibilities are constantly adapting, the project is easily updated and shared if there’s a change.